Empty HUB building

Specific Spaces Types and Considerations

Breadcrumb

  • Outdoors/Common Areas (Parking areas, sidewalks, restrooms, seating areas)

     Outdoors/Common Areas (Parking areas, sidewalks, restrooms, seating areas): 
    •    6-foot distancing is required 
    •    Do not gather in groups 
    •    Stay out of crowded places and avoid gathering 
    •    Units assigned outdoor spaces should determine and post the maximum occupancy for those spaces. (example HUB and dining patios)  

  • Building/Office entrance and exits
    • Building entrances and exits are places of congestion. If possible, establish a one-way in, one-way out pathway for office areas. Post signage.  
    • Establish a one-way up, and one-way down pathway for stairs. Post signage.  
    • If one-way pathways are not feasible, post signs to encourage walking to the right. 
    • Contact Space Management at sharyl.murdock@ucr.edu, or have your department FMS transactor, look online for plans of your spaces, if available, so you can clearly map pathways and share with employees and visitors. 
    • If employees are scheduled for a shift outside of standard business hours, departments should provide a building key as necessary for access.
  • Office/Desk and Reception Areas
    • Offices are limited to 1 person per office at a time.  
    • Do not enter anyone else’s office or cubicle area. 
    • It is important to allow each employee to have a “clean space” to comfortably work in.
    • Avoid sharing of desks and equipment when possible to minimize how often disinfection is required and to conserve supplies. 
    • If desk sharing is required, departments should have a clear plan for disinfection. 
    • Consider providing dividers or barriers between cashiers or receptionists and customers. Information on purchasing barriers can be found on the Facilities Services website.
  • Lobby and Public Lounge Areas
    • Lobbies should have clear floor markings and signs to ensure proper distancing. Blue painter’s tape can be requested from Facilities services and is the only tape approved for use.  
    • A 6-foot zone around reception desks should be taped.  
    • If people are to wait in a line, spots should be marked at 6-foot intervals. If all spots are full, others must wait outside.  
    • Remove furniture in lobbies and lounge areas, or block access to prevent use, if possible. 
  • Restrooms
    • It is necessary to limit the number of people who are in the group restrooms at any one time whenever possible.  
    • Individuals should only use available marked stalls and sinks at least 6 feet apart.
    • Signage to reinforce proper hand washing should be posted at the entrance and inside the restroom.
    • Information regarding Facilities Services cleaning schedules can be found on the Facilities Services website.
    • Per State Guidance for Higher Education, physical barriers will be placed between sinks in restrooms.
  • Drinking Fountains & Hydration Stations
    • Avoid use of drinking fountains.
    • Non-touch hydration stations may be used. The UCR campus map shows hydration station locations.
  • Meeting and Conference Rooms
    • Meetings should be held remotely by phone or teleconferencing program when possible.
    • Departments should establish a protocol for disinfecting surfaces after each meeting. Develop a disinfection plan if maintained by building managers/department or have a disinfection plan that each meeting host must complete prior to space use. 
    • On scheduling tool, allow at least 15 minutes between meetings for disinfection of surfaces.  
    • Set up room to encourage physical distancing by having tables and chairs set 6 feet apart. Remove, tag, or block access to any excess furniture. 
    • If meetings must be held in person, consider holding the meeting outdoors instead and ensure social distancing measures are followed.  
       
  • Copy/Mail Rooms
    • Limit number of people who can be in the room. Preferably one at a time for small rooms. 
    • Provide disinfectant for use and require disinfection before and after each use of shared printers, equipment, and other items. 
    • Establish a protocol to pick up items from the printer immediately. 
  • Kitchens
    • First time use after closure: Pour water down dry traps/floor drains to mitigate sewer gas smells that are often confused with natural gas leaks.  
    • Employees can store food in the kitchen area but should not prepare food.  Encourage employees to use an insulated lunch bag or cooler instead of storing food in common areas.
    • Discourage the use of shared appliances such as microwaves and toasters. Unplug and remove unnecessary appliances. 
    • Do not eat meals in the kitchen. 
    • Disinfect before and after touching surfaces including the sink faucet, refrigerator handles, cabinet handles, keypads, countertop, shared equipment (if must be used), etc.  
    • Replace reusable silverware and dinnerware with disposable or take your items home daily to wash.  
  • Break Rooms
    • Discourage employees from eating in break rooms. 
    • Limit the number of employees allowed in break rooms at a time to ensure 6 feet distancing can be maintained.  
    • Remove, tag, or block access to excess furniture. 
    • Create and post a departmental disinfection plan.
    • Encourage employees to eat outdoors or at their desks, if possible. 
  • Ice Machine utilizing a scoop located in communal area
    • Do not use the ice machine for consumption if located in a communal area.  
    • Tape/Restrict access and post a sign on the machine to alert any potential users. 
    • Anyone needing ice should be encouraged to purchase from a retailer instead.  
  • Locker/Shower Room
    • Discourage the use of these spaces unless necessary. 
    • Determine how many people can safely use the space and label/sign. 
    • Departmental disinfection plan should be clear and posted with supplies provided. 
    • Schedule use of the room to allow time between users for disinfection. 
  • Workshops and Labs

    To support the variety and intricacy of research methods or workshop tasks, assessments are best made locally with EH&S support as needed. See Research Ramp Up Checklist. 

    • Separate workstations where six feet distancing should be designated.  
    • Discourage the use of shared workstations where social distancing cannot be supported. 
    • If workstations must be shared, establish a detailed plan for disinfection of surfaces and equipment, and a clear use schedule.  
    • Pathways to and from exits, and equipment should be kept clear. 
    • Establish lab entry procedures:  

    1) Enter the lab 
    2) wash hands with soap for at least 20 seconds 
    3) put on eye protection 
    4) put on lab coat 
    5) put on gloves 


    •    Establish lab exiting procedures: 


    1) remove gloves 
    2) remove lab coat 
    3) wash hands with soap for at least 20 seconds 
    4)remove eye protection 
    5) exit by touching the door handle with elbow or hip/side, wipe, etc. (i.e. not with hands) 

    • Ensure required personal protective equipment (PPE) is available.  
    • Establish workshop entry/exit procedures:

    1) Enter shop - All PPE should be available immediately inside the door
    2) Wash hands or use sanitizer prior to starting work and after using shared equipment
    3) Use face covering or put on respirator/mask (N95, P100, or similar), if required, during entire work session
    4) Wear eye protection and face shield, as required
    5) Wear clean work gloves, where possible, that can be washed or sanitized with alcohol 70% solution.
    6) Disinfect tools following work sessions or after using shared tools. 
    7) Wash hands or use sanitizer once work session is complete.

    Note: Specific medical-grade PPE is currently prioritized for healthcare workers and first responders. Work with EH&S to determine alternative PPE or engineering solutions. Recycle any excess PPE supplies by contacting EH&S.  

    • For shared equipment (i.e. fume hood, biosafety cabinet, tools), establish a shared calendar or other multiuser scheduling system, and a disinfection plan before/after each use. 
    • Lab coats and safety eyewear should not be shared and should be stored on separate hooks. Shared PPE (i.e. face shields, chemical splash apron) should be cleaned and disinfected between each use. Wear nitrile gloves when using communal gloves (ie. Cryogenic gloves). 
    • Refrain from ordering large supplies of perishable materials in the event COVID-19 cases increase and the stay-at-home orders are reinstated. 
       
  • Vehicles
    • Refrain from using shared vehicles whenever possible.  
    • If more than one person is necessary, face coverings are required, passengers should be distanced as much as possible, and all windows should be rolled down.  Avoid using the recirculated air option.
    • Wash your hands or use sanitizer upon entering and after exiting the vehicle.   
    • Disinfect high-touch surfaces before and after each use. Make sure to allow the full contact time specified on the provided disinfectant label.  
    • Departments should provide a disinfecting kit for vehicles to be kept inside the vehicle or be available for pickup if temperatures are above 85°F.  
  • On-Campus Dining Facilities

    https://covid19.ca.gov/pdf/guidance-restaurants-bars.pdf 

    Request the approved HOUSING, DINING and HOSPITALITY SERVICES & RESIDENTIAL LIFE SERVICES plan for campus specific details.  
     

  • Early Childhood Services

    CDC Guidance

    Request the approved Early Childhood Services plan for campus specific details.

  • UCR Bookstore

    State Retail Guidance

     

    • Create clearly marked curbside or outside pick up points that maintain 6-foot distancing with visual cues or other measure.
    • Increase pickup service options for customers to help minimize in-store contact.
    • Implement measures to ensure 6 feet distancing between workers and customers. 
    • Consider providing dividers or barriers between cashiers and customers. 
    • Limit the number of people in the storage at one time to no more than 50% maximum occupancy.
    • Employees and customers are required to wear face coverings at all times.
    • Post “Keeping Yourself Healthy” poster at the entrance and throughout the facility. 
    • Provide, a single, clearly designated entrance and separate exit. 
    • Be prepared to queue customers outside while maintaining 6-foot distancing. Use visual cues like tape marks to make the spacing requirement clear for customers. 
    • Dedicate shopping hours for vulnerable populations, including seniors and those medically vulnerable, preferably at a time following a complete cleaning and disinfection process. 
    • Use transfer-aiding materials, such as shelving and bulletin boards, to reduce person-to-person hand-offs where possible. Wherever possible, use contactless signatures.
    • Supply contactless payment systems, or if not workable, sanitizing payment systems regularly.  
    • Disinfect all payment portals, pens, and styluses after each use. 
    • Remove or restrict access to public seating areas. 
    • Ask non-employee truck drivers, delivery agents, or vendors who are required to enter retail locations to have their employees follow the guidance of UCR regarding face coverings and necessary PPE.
  • Library
    • Employees should follow guidelines for office spaces and should post occupancy limitations in public areas assigned to their departments.  
    • Institute a contactless curbside pick-up and return system.
    • Patrons should place a hold in the library’s online catalog or make an appointment in order to make use of the curbside pick-up service. 
    • Provide accommodation and support for patrons with mobility issues or are without mobile devices or internet access at home.
  • HUB
    • Employees should follow guidelines for office spaces and should post occupancy limitations in public areas assigned to their departments.  
    • Follow guidelines for Dining Facilities, Lobby and Public Lounge Areas and Event Spaces for specific space use.
  • Athletics

    •    Employees should follow guidance above for office spaces. 
    •    Additional information will be provided when available.

  • Recreation Center

    Recreation Center:  State Fitness Facilities Guidance Closed until campus phase 3.  

    • Request the approved Recreation Center plan for campus specific details when available.
  • Event Spaces

    Event Spaces: Closed until campus phase 3. When able to open consider the following and work with EH&S to determine the best layout and procedures:

     

    • Limit the number of guests to 25% of theater capacity.
    • Face coverings are required.
    • Reduce seating to allow 6-foot distancing by blocking off seats and rows as required.
    • Allow extra time for seating of guests and audience to ensure spacing can be maintained 
    • Provide sanitizer stations at all entrances and exits and backstage on each side
    • Use only electronic ticketing to minimize person-to-person contact Have ticket scanners on stands for patrons to scan their ticket.
    • Do not have intermissions to discourage gathering and crowding in lobby areas.
    • Have employees monitor bathroom doors to prevent crowding.
    • Use general admission tickets and seat guests as they arrive starting closest to the stage and moving to the back.
    • Events without seating should have clear floor markings to show where people should stand. 
    • Musicians for performances should be spaced 6 feet or more apart and/or barriers should be used to minimize droplet migration. This is especially important for instruments that preclude wearing a face covering.
    • Consider in some cases placing barriers between the audience and stage area. 
    • Provide an online program only that can be accessed on guest’s phones.
    • Do not sell food, drinks, or souvenirs. Consider online ordering for souvenirs. Consider allowing guests to bring their own water. 
    • For events that would normally be a banquet style event, do not serve food or consider grab and go style meals that can be picked up by guests. 
    • Avoid round table seating events and use rectangular tables in rows instead to avoid placing people in facing positions. 
    • Repeating performances/events should be scheduled to allow time for proper disinfection between. Either chemical disinfecting procedures must be employed for seating and common areas or a three-day wait time between shows/events should be scheduled to allow any virus present to become un-viable. 

     

  • Swimming Pool and Spa Facilities

    Swimming Pool and Spa Facilities: State Guidance

    • Create a written disinfection plan which:
      • Identifies frequently touched surfaces (ie. Handrails, grabrails, etc.) to sanitize.
      • Establishes frequency to check shared restrooms to ensure they are stocked with hand soap and paper towels.
      • Schedules time slots for use on busy days to control the flow of users.
      • Designates person to complete disinfection tasks.
    • Saunas, steam rooms, and hot tubs should remain closed.
    • Maintain proper disinfectant levels (1-10 parts per million free chlorine or 3-8 ppm bromine) and pH (7.2-8).
    • Encourage patrons to bring and use their own towels wherever possible. If the facility is providing them, launder towels according to the manufacturer’s instructions. Use the warmest appropriate water temperature and dry items completely. Handle towels with disposable gloves and minimal disturbance, i.e., do not shake them.
    • Discourage people from sharing items, particularly those that are difficult to clean and disinfect or those that are meant to come in contact with the face (e.g., goggles, nose clips, and snorkels).
    • Ensure that the facility has adequate equipment for patrons, such as kick boards, pool noodles, and other flotation devices, to minimize sharing wherever possible. Clean and disinfect the items after each use.
    • Consider implementing reservations for pool use or implementing other mechanisms to support physical distancing.
    • Ensure that lifeguards who are actively lifeguarding are not also expected to monitor handwashing, use of cloth face coverings, or physical distancing. Assign this monitoring responsibility to another staff member.
    • Aquatic venues should avoid activities that promote group gatherings.
    • Change the deck layout and other areas surrounding the pool to ensure that the standing and seating areas can support six feet physical distancing requirements. This could include removing lounge chairs or taping off areas to discourage use.