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Return to Work Guide

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Purpose 

To provide an informative resource for UC Riverside employees who will be returning to work on campus following the Riverside County’s rescission to align with California’s Stay-At-Home order for the COVID-19 pandemic. California has entered phase two of its Resilience Roadmap for re-opening the state. As the state allows various sectors to re-open with limitations, Riverside County has been approved to be in an accelerated phase two, which allows UCR to gradually bring additional employees back and re-start some operations and prepare for full return.  However, personnel should be ready to ramp-down activities again, if so needed, and should keep that in mind when planning for immediate future. This guidance entails the prevention measures the campus has put in place and what specific responsibilities are placed on the employees in order to ensure the safety of the entire campus community. 

Campus Re-Opening  


In concert with California state orders and UC Office of the President guidance, the campus will begin to bring additional employees back to work over the next several months. Preparation for this will include a series of personal and location-based protocols outlined in the subsequent sections.  

This guide should be read in its entirety to understand all of the recommended guidelines.  Documents to support departments and supervisors in managing their workspaces include a checklist for supervisors to review and prepare their work areas (Worksite Specific COVID-19 Prevention Plan), a checklist for research laboratories to safely ramp up research operations, an outline of what types of protocols should be used to manage each type of space, and posters that employees can reference and must follow. Supervisors are encouraged to conduct as much preparation for their workspaces as possible. For any questions or concerns, contact EH&S at 951-827-5528 or ehs@ucr.edu.

Supervisors should complete the Worksite Specific COVID-19 Prevention Plan.

UCR falls under Gov. Newsom’s stay-at-home order, which is in Stage 2 and remains in place until further notice. Limited numbers of employees are continuing to work on campus, with a phased ramp-up of on-campus research activities taking place. UCR employees who are able to work remotely will continue to do so unless otherwise notified by their organizational leadership. At this time, we do not have a specific schedule to repopulate the campus, and this issue is one being discussed at the UC level, and will be dependent on the fall instructional delivery decision and meeting safety/health care requirements. We will keep you updated as more information is available.  If any employee has questions about their individual position they should work through their supervisor.

Personal Protocols

Each employee shall follow established protocols to limit the spread of COVID-19 on campus.  

  • Training and Communication

    Each employee returning to work on campus must complete the COVID-19 Prevention online training course and acknowledge they have reviewed the required protocols to work on campus. To access the training, visit R'Space and click on the UC Learning Center (LMS). Signs will be posted across campus as a reminder of best practices. COVID-19 related information, changes to the return plan, and changes to campus status will be communicated via the UCR Coronavirus website and through campus notices from leadership. 

    All UCR employees, whether working on campus or remotely, will receive an email notification providing instructions on how to access the course through the UC Learning Center. The training assignment should not be considered direction to discontinue telecommuting. However, training completion is required prior to returning to work on campus, Employees who have returned to campus must complete the course as soon as reasonably possible. Supervisors will receive an email notification when employees complete the course.

  • Health & Wellness Monitoring and Care

    The health and wellness protocols implemented are based on the Center for Disease Prevention and Control (CDC) and California state guidance. Employees must not work on campus if they are sick. Employees are required to conduct a self-assessment and participate in temperature monitoring prior to beginning work each day they report to campus. Employees either will be approved to work on campus or referred to the UCR COVID Hotline (844-827-6827) for additional review.   

    Please remember that employee health issues are confidential.  Employees and Supervisors should reach out to the UCR COVID Hotline for guidance on responding to possible or confirmed COVID cases.   

    COVID-19 signs and symptoms based on CDC recommendations

    If you have been exposed to COVID-19 it is important to note you may not become sick nor show symptoms. Symptoms vary with some people experiencing no or very mild symptoms while others experience very severe symptoms. These symptoms usually appear in 2-14 days after exposure and include: 
    •    Cough 
    •    Shortness of breath or difficulty breathing 
    •    Fever greater than 100.4 F, or feeling feverish
    •    Chills 
    •    Repeated shaking with chills 
    •    Muscle pain 
    •    Headache
    •    Sore throat 
    •    New loss of taste and/or smell 
    If you are experiencing any of the above symptoms, stay home. Contact the UCR Employee COVID Hotline (844) 827-6827 or your primary care provider to discuss next steps.  


    Symptom monitoring requirements:

    Current UCR Self-Monitoring Protocol Document 

    COVID-Testing

     

    High Risk Individuals: 

    Per CDC, individuals with certain conditions may have a higher risk for COVID-19 infection. Those conditions include: 
    •    Over 65 years of age 
    •    Severe asthma 
    •    Chronic lung disease 
    •    Diabetes 
    •    Serious heart conditions 
    •    Chronic kidney disease being treated with dialysis 
    •    Severe obesity 
    •    Liver disease 
    •    Immunocompromised – HIV, AIDS, chemo-therapy patients, transplant recipients, on immune-suppressing medications etc. 
    •    Pregnancy 

    If you think you are considered high risk and need assistance, please contact the UCR Disability Management Office to discuss what reasonable accommodations can be addressed.

  • Face Coverings

    Per UC guidance, all personnel are required to wear face coverings at all times while at work, indoors and outdoors. All staff who are performing duties outdoors and are alone, may remove the face covering when others are not nearby or within a 6-foot radius. Administrative staff may remove face covering if working in an administrative area on their own. Face coverings must be readily available to cover your face when others are nearby.  See below for accommodations, if applicable.

    • Per UC guidance, you are required to wear face coverings at all times while at work, indoors and outdoors. 
      • All staff who are performing duties outdoors and are alone, may remove the face covering when others are not nearby or within a 6-foot radius. 
      • Administrative staff may remove face covering if working in an administrative area on their own. 
      • Face coverings must be readily available to cover your face when others are nearby.  
    • Face coverings should be made of cloth or, if preferred, disposable masks are acceptable. 
    • Face coverings can be made with or without sewing readily available materials by following the direction at the CDC Face Mask Guidance website here (CDC Face Mask Page)  
    • The purpose of face covering is to keep your respiratory droplets from spreading into other’s breathing zones. Face coverings are not considered personal protective equipment (PPE). 
    • You are responsible for making sure you have a clean face covering each work day. 
    • You can request a cloth face covering from your supervisor if you do not have one.  
    • Supervisors may request face coverings for employees from EH&S by completing this request form
    • If you forget your face covering, contact your supervisor. 
    • Additional Face Covering Information can be found here.
    • If accommodations are required, please contact the UCR Disability Management Office. 
       
  • Hygiene

    Employees are encouraged to wash their hands with soap for at least 20 seconds and/or use sanitizer often while on campus, preferably every one to two hours, before and after eating, using shared equipment, and traversing common areas. 

    The best way to prevent infection is to practice good hygiene. The main routes for a virus to enter your body are through eyes, nose, and mouth.  
    •    Wash your hands with soap often throughout the day - at least every hour or two at a minimum.  
    •    Avoid touching your face, whenever possible, especially with uncleaned hands. If you touch your face, wash your hands with soap and water for a minimum of 20 seconds. 
    •    If handwashing facilities are not available, hand sanitizer with 60% or higher alcohol content is a good substitute. Make sure to continue to rub your hands on all surfaces, just as you would if washing, until the hand sanitizer has evaporated completely. 
    •    Avoid touching surfaces like door knobs and elevator buttons, whenever possible, with bare hands. Use a clean tissue, shirt sleeve, or your elbow.   
    •    If you cough or sneeze, do so into your elbow or cover your nose and mouth with a tissue. Tissues must be thrown in the trash, followed by hand washing.
     

  • Social and Physical Distancing

    While on campus, all employees are encouraged to avoid in-person interactions and gatherings. When it is not possible to avoid others, everyone shall maintain a minimum 6-foot separation. Workstations may be adjusted to ensure the minimum distancing, when feasible.  Employee work schedules may be altered to minimize the number of people in buildings or areas at the same time.  

    While on campus, all employees should avoid in-person interactions and gatherings. When it is not possible to avoid others, everyone shall maintain a minimum 6-foot separation. Workstations may be adjusted to ensure the minimum distancing, when feasible.  Employee work schedules may be altered to minimize the number of people in buildings or areas at the same time.   A general rule of thumb is to consider a maximum occupancy of 25% of the posted and normal occupancy of an area/space.

  • Visitors

    We recognize that visitors, contractors, vendors and other non-UCR personnel may need to come to campus. Non-UCR-affiliated individuals coming to campus for essential work must abide by these visitor guidelines. 

    UCR Affiliate Guide

Location-Based Protocols

  • Common Areas

    Employees are expected to maintain distancing in common areas. Employees are encouraged to avoid touching door handles and other shared surfaces with bare hands, and to disinfect often. Employees are encouraged to stay to the right when walking and avoid entering crowded areas. Elevators are limited to one rider and 8 steps should be maintained between stair users. 

    Common areas include public corridors, lobbies, indoor seating areas, etc.  
    It is important to be respectful of everyone’s space during this time. Please adhere to the following guidance.  
    •    Maintain 6-foot distancing from all persons
    •    Limit what surfaces you touch in common areas
    •    Wash your hands often with soap for at least 20 seconds. You may use hand sanitizer that contains at least 60% alcohol as an alternative if handwashing is not available. 
    •    Wash hands with soap before and after touching common area surfaces 
    •    Do not use common area phones or computers unless you disinfect before and after use 
    •    Do not enter a small room if someone else is in there 
    •    RIGHT OF WAY - In all cases, the person exiting has the right of way 
    •    STAY TO THE RIGHT - when walking in all areas, stay to the right. Do not attempt to pass people in corridors. 
    •    ELEVATORS - occupancy in elevators is limited to one rider at a time. Wait 6 feet from the door and to the right to allow riders to exit to their right. Click here to download poster 
    •    STAIRS - 6 foot spacing needs to be maintained on stairs. Stay 8 steps behind the person in front of you. Click here to download poster 
    •    Additional posters are available here
     

  • Barriers

    Barriers are not a substitute for physical distancing.  Barriers may be considered for customer service positions such as cashiers and receptionists.    Information about purchasing barriers can be found on the Facilities Services website.

  • Occupancy Limits

    Rooms and areas should be assessed to determine the number of people who can safely distance while using the space based on current guidelines.  UCR recommends that spaces not be occupied more than 25% of approved code occupancy and a 6-foot distance must be maintained for the initial phase of reoccupancy.  This recommendation is expected to change as the state moves into future phases of recovery and will be messaged to the campus.  Signs indicating new occupancy limits should be posted at room entrances.   For questions on approved occupancy, contact EH&S. Signs indicating new occupancy limits should be posted at room entrances.   For questions on approved occupancy, contact EH&S.  Printable occupancy signage can be found on the EH&S website.

    •    Limit the number of workers in areas to ensure at least six feet of separation and no more than 25% of approved code occupancy. 
    •    If there is a temporary occupancy limit imposed, a sign should be placed outside the door clearly stating the new limit.   
    •    Common areas, lobbies, meeting rooms, labs, classrooms, and other gathering places need to be assessed to determine how the space can be safely used and by how many people. 
    •    Some common areas may be closed, or access restricted to prevent use and minimize areas that require frequent disinfection. 
    •    Elevators are currently limited to one rider at a time.

  • Cleaning & Disinfection

    Facilities Services will provide cleaning and disinfection services for the campus, focusing on public areas such as public restrooms. Departments are required to assist with additional cleaning and disinfection of high-touch areas in spaces assigned to them. Disinfection supplies should be acquired from Facilities Services in order to ensure products meet EPA criteria for COVID-19 disinfection. Information on these items is available on the Facilities Services website. If an employee tests positive for COVID-19 after working on campus, Facilities Services will work with the department to clean and disinfect areas likely contaminated as recommended by the CDC. Entire buildings will not be shut down unless warranted.   

  • Specific Spaces

    Information on using specific spaces such as offices, public areas, and common facilities (Library, HUB, etc.) can be found on this page.  This information is subject to change due to State or local regulations. 

  • Work Schedules

    All units and departments will need to maintain distancing practices while working onsite. Employees must work with their immediate supervisors to develop a work schedule that works for the campus, department, and fellow employees using shared work and break areas.  Supervisors may also have to coordinate with the Human Resources staff as represented employees may have different requirements.  Considerations to ensure safe distancing may include: 
    •    Continue remote work, if feasible.  Supervisors should discuss with their employees. 
    •    Stagger start times 
    •    Stagger schedules for lunch and break times 
    •    Establish alternating work schedules 
    •    Add weekend or evening shifts, if appropriate - take into consideration personal safety and building access issue

Contact

For more information or additional guidance, please contact:
Sharyl Murdock
sharyl.murdock@ucr.edu